Forms and rules

Procurement

• Tutte le richieste di acquisto, firmate digitalmente e complete degli allegati Calcolo analitico di spesa, Autocertificazione O.E. (con Nomina responsabile trattamento dati se pervenuta), DUVRI (ev.) dovranno essere inviate a: acquisti.dicea@sm.univpm.it.
• Forms for purchases on PNRR projects: contact the DICEA Administrative Office indicating the project

 Request for the acquisition of goods and services

 Request for the acquisition of goods and services Department of Excellence

 All. 1 Analytical expense calculation

All. 2 Economic Operator Self-Certification Form

Conference Registration Request

 DICEA Credit Card Purchase Request

Research Grants

 Research grant

Scholarship activation schedule for the 2025

 Research grant renewal request

 Strings PNRR

Selection Boards

Report on teaching and research activities for the purposes of evaluation – Art. 6 Commi 7, 8 L. 240/2010 – Associate Professor

 Report of Teaching and Research Activities for Evaluation Purposes – Art.6 Commi 7, 8 L. 240/2010 – Full Professor

Contracts and Conventions

Framework Agreement

Publishing contract

 Memorandum of Understanding

 Consultancy contract

 Contract for commissioned research

 contribution from PA

  Research contribution from Private individuals

Economic Fund

• Up to €100 + VAT: RECEIPT OR RECEIPT;
• over €100 + VAT and up to €1,000 + VAT: ELECTRONIC INVOICE (in this case pay only the taxable amount);
• if paying in cash: check for possible rounding;
• do not include invoices and receipts in the request (the invoices stand alone);
• do not indicate different types of projects (only RSA or only Dept. Research or only Agreements, etc.);
• timeliness in submitting the refund request in the case of an invoice

 DICEA economic fund form (small expenses)

• If the invoice under €100 + VAT has not been correctly made out to the Polytechnic University of Marche (with insertion of VAT number 00382520427), but to the natural person who made the purchase, it is necessary to prepare and sign the Declaration of having purchased on behalf of UNIVPM-DICEA, at the same time as the request for reimbursement on the Economale Fund

 DECLARATION IN SUBSTITUTE OF THE NOTATORY DEED

External tasks

• At this link you will find the documentation and procedure for requesting authorization or communicating external assignments:

Request and communication of external assignments

Department rooms

Key request

Check-list for changing space use

For access to LABORATORIES, please consult the security section >>

Missions

Go to the Regulations section to view the regulations for missions and travel. Mission requests must be sent to dip.dicea@sm.univpm.it and submitted in hard copy to the administration office for the director’s signature.

Mission-Transfer Authorization

Annex 1Model for external activity supervision

 Mission-Transfer Reimbursement Form

 Substitute declaration of POS Failure to function

 Mission expense

Various forms for insurance cover

ANNEX A_MODULE FOR MISSIONS_Driver accident and kasko

 ANNEX B_REQUEST FOR INSURANCE COVERAGE_Activities at external facilities

 ANNEX C_ APPLICATION FOR INSURANCE COVERAGE_Students

 ATTACHMENT E_ APPLICATION FOR INSURANCE COVERAGE_Equipment

ANNEX F_ CAR ACCIDENT REPORT FORM

ANNEX G_ ACCIDENT REPORT FORM

Seminars

Fac-simile poster

Request to the Director

Mail Service

Mail service request

 Registered mail service request

Translation Service

Request for translation services

 Declaration of urgency for translation services

Web site

Web site content modification/insertion request (online form)

Traineeships/Thesis

Procedures Internships

 Internship declaration

Others

Declaration in lieu of affidavit

DICEA letterhead

Request for authorization to assign a paid assignment

External collaboration requested

Fuel Voucher Request

Visiting

 PROCEDURE VISITING

 ATTACHMENT D_AUTHORISATION TO ATTEND UNIVERSITY FACILITIES

 Cost allocation D.E. 2023-2027

 Letter of invitation

Incoming Visiting Request – Professor Application Form

Rules

Departmental regulations

Regulations for missions, travel and reimbursement of expenses

Regulations on the external appointments of Professors and Researchers

RSA allocation criteria – 20%

RSA allocation criteria – 80%