iten
Ateneo
iten
Ateneo

Forms and rules

Forms

  • Tutte le richieste di acquisto, firmate digitalmente e complete degli allegati Calcolo analitico di spesa, Autocertificazione O.E. (con Nomina responsabile trattamento dati se pervenuta), DUVRI (ev.) dovranno essere inviate a: acquisti.dicea@sm.univpm.it.
  • Forms for purchases on PNRR projects: contact the DICEA Administrative Office indicating the project

 Request for the acquisition of goods and services

 Request for the acquisition of goods and services Department of Excellence

 All. 1 Analytical expense calculation

All. 2 Economic Operator Self-Certification Form

Conference Registration Request

 DICEA Credit Card Purchase Request

Reimbursement requests must be submitted by sending the Economic Funds Form, completed in all its parts, in Word format and without signatures, to the e‑mail address fondoeconomale.dicea@sm.univpm.it, attaching a scanned copy of the expense documents.
The original expense documents must then be delivered to the RAD at the first available date, according to the bimonthly schedule sent via e-mail.

NOTES:

  • RECEIPT or SALES SLIP: up to €100 + VAT. The receipt must be “itemized,” meaning it must include a description of the expense, or it must be accompanied by a summary document stamped by the supplier.
  • INVOICE: over €100 + VAT and up to €1,000 + VAT. The invoice must be electronic if issued to DICEA (in this case, only the taxable amount should be paid) or paper if issued to the applicant (in this case, the appropriate DSAN must be provided).
  • Prompt submission of the reimbursement request in the case of invoices.
  • Do not include invoices together with receipts in the same request (invoices must be submitted separately).
  • For cash payments: verify any rounding adjustments.
  • Do not indicate different types of projects in the same request (only RSA, or only Departmental Research, or only Agreements, etc.).

 DICEA economic fund form (small expenses)

 DECLARATION IN SUBSTITUTE OF THE NOTATORY DEED

  • At this link you will find the documentation and procedure for requesting authorization or communicating external assignments:

Request and communication of external assignments

Department rooms

Key request

Check-list for changing space use

For access to LABORATORIES, please consult the security section >>

From 2026, mission authorizations and related reimbursements must be requested exclusively through the U-Web Missioni application. For any clarification, please contact:

 New Mission Regulations

 Summary Guide to Mission Regulations

 Guidelines for the safety of university staff on missions abroad in areas at geopolitical and socio-health risk

 F.A.Q. Mission Regulations

 Active insurance coverage

Annex 1Model for external activity supervision

Attachment – Safety and Equipment Transport

 Substitute declaration of POS Failure to function

 Mission expense

Note: The old Mission-Transfer Authorization and Mission-Transfer Reimbursement Form are no longer usable for requests and reporting.

Rules